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DATA PROTECTION

Thank you for your interest in our website. We assure you that we take the protection of your personal data very seriously.

Dear users,

thank you for visiting our website. We want you to feel safe and comfortable while visiting our website. The following privacy policy is designed to inform you about our handling of the collection, use and disclosure of personal information.

GENERAL HANDLING OF YOUR PERSONAL DATA

The protection of your privacy is very important to us. For this reason, we have designed our website in such a way that it can be used anonymously. We use information that we receive and store during your visit to our websites exclusively for internal purposes and to improve the design of the websites. An exception applies if this is necessary to defend against attacks that constitute criminal offences or impair the functionality of our website. For this purpose, we also record, for example, the IP address of your computer, which is, however, evaluated anonymously. Data about individuals or their individual behaviour will not be collected.

USAGE DATA

When you visit our website, so-called usage data is temporarily stored on our web server as a log. These are, for example, the IP address of your computer, date and time of access, source website, URL called up, amount of data transferred, status messages, browser used and operating system.

We use this information to enable you to access our website, to control and administer our systems and to improve the design of the websites. In the event of attacks against our websites and systems that constitute criminal offences or prevent or impair the functionality of our website, we evaluate this data in order to initiate countermeasures. The IP address is only evaluated anonymously. Data about individuals or their individual behaviour is not collected here.

WHEN USING MAILISSA SERVICES

Below is a list of what information is collected when using Mailissa SaaS services and what it is needed for.

When using the Mailissa registration portal (register.mailissa.com)

What data is collected? When is this data collected? Why is this data collected?
E-mail address When creating the account For contract setup, invoicing, registration and subscription management
Microsoft TenantId When subscribing To maintain access to Mailissa services
Full name When subscribing For contract setting and invoicing
Company name and address When subscribing For contract setting and invoicing
Payment details When purchasing a paid subscription For contract setting and invoicing

When using the Mailissa Outlook Add-In and the Mailissa Portal (portal.mailissa.com)

What data is collected? When is this data collected? Why is this data collected?
E-mail address of the registered M365 user When starting the Outlook Add-In For initialising the Microsoft Graph login and authentication
Microsoft Tenant ID of the logged in M365 user When logging on to the portal or in the add-in To assign the logged-in user to a tenant and its Mailissa configuration
(optional) Name and ID of the M365 groups and users When assigning the connectors to explicit groups/users To provide the functionalities within the Mailissa portal in order to make Connectors available to certain users/groups only.
(optional) Data from the connected target systems When using more advanced functions within the add-ins For providing functionalities within Mailissa Team or when connecting target systems in Mailissa Transfer. Separate consent is always required for the permissions in the target systems

COOKIES

Cookies are small files that are stored on a visitor’s hard drive. They allow information to be retained for a certain period of time and identify the visitor’s computer. For better user guidance and individual performance presentation, we use permanent cookies. Furthermore, we use so-called session cookies, which are automatically deleted when you close your browser.

You can set your browser to inform you about the placement of cookies. This makes the use of cookies transparent for you. Please note that if you deactivate cookies, certain web functions may then unfortunately not be technically available.

Here you can view and change your settings: Cookie settings

PERSONAL DATA

Information that you provide to us when contacting us will only be used to process your enquiry. Your data will not be passed on to third parties.

RIGHT TO INFORMATION, DELETION, BLOCKING

Right to information (Art. 15 GDPR):
You have the right to request confirmation as to whether personal data concerning you are being processed; if this is the case, you have the right to be informed about these personal data and to receive the information listed in detail in Article 15 of the GDPR.

Right to rectification and erasure (Art. 16 and 17 GDPR):
You have the right to request without delay the rectification of any inaccurate personal data concerning you and, where applicable, the completion of any incomplete personal data.
You also have the right to request that personal data relating to you be deleted without delay if one of the reasons listed in detail in Article 17 of the GDPR applies, e.g. if the data is no longer required for the purposes pursued.

Right to restriction of processing (Art. 18 GDPR):
You have the right to request the restriction of processing if one of the conditions listed in Art. 18 GDPR applies, e.g. if you have objected to the processing, for the duration of any review.

Right to data portability (Art. 20 GDPR):
In certain cases, which are detailed in Art. 20 GDPR, you have the right to receive the personal data concerning you in a structured, common and machine-readable format or to request the transfer of this data to a third party.

Right to object (Art. 21 GDPR):
If data is collected on the basis of Art. 6 para. 1 lit. f (data processing for legitimate interests), you have the right to object to the processing at any time on grounds relating to your particular situation. We shall then no longer process the personal data unless there are demonstrably compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or the processing serves to assert, exercise or defend legal claims.

Right to complain to a supervisory authority:
You have according to Article 77 DSGVO the right to lodge a complaint with a supervisory authority if you are of the opinion that the processing of the data concerning you violates data protection regulations. The right of appeal may in particular be exercised before a supervisory authority in the Member State of your residence, place of work or place of the alleged infringement.

CONTACT

You have the option of contacting us via a web form. To be able to answer your request, we need some personal information. Your data will only be processed to respond to your request.

NEWSLETTER

If you would like to receive the newsletter offered on this website, we require an e-mail address from you as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter. No other data is collected. We use this data exclusively for sending the requested information and do not pass it on to third parties.

Double opt-in procedure: After sending your data to the newsletter system we use, you will receive an email containing a confirmation link. Only if they click on this link, they will be added to the distribution list.

You can revoke your consent to the storage of data, the e-mail address and their use for sending the newsletter at any time, for example via the “unsubscribe” link in the newsletter or by sending an e-mail to info@axontic.com.

MEASURES TO PROTECT YOUR DATA

We take technical and organisational security measures to protect your data as comprehensively as possible. In addition to committing our employees to data confidentiality and carefully selecting and monitoring service providers, we have also adequately secured our operating environment.

SSL ENCRYPTION

This site uses SSL encryption for security reasons and to protect the transmission of confidential content, such as enquiries that you send to us as the site operator. You can recognise an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.

If SSL encryption is activated, the data you transmit to us cannot be read by third parties.

USE OF WEBFONTS

External fonts, Google Fonts, are used on these Internet pages. Google Fonts is a service of Google Inc. („Google“). The integration of these web fonts takes place via a server call, usually a Google server in the USA. This transmits to the server which of our Internet pages you have visited. The IP address of the browser of the end device of the visitor to these web pages is also stored by Google. You can find more detailed information in Google’s privacy policy, which you can access here: https://www.google.com/policies/privacy/

DATA PROTECTION ADVOCATE

For information, requests or suggestions on the subject of data protection, please contact our data protection representative datenschutz nord GmbH, Konsul-Smidt-Str. 88, 28217 Bremen will be happy to assist you at:

E-Mail: office@datenschutz-nord.de

Web: www.datenschutz-nord.de

Phone: +49 421 6966 322-0

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